Board members usually recommend residents attend meetings and speak up if they have any issues. You may also give your ideas for solving a particular problem. However, remember that there are right and wrong ways of stating your opinion at meetings.
If you do not know how to convey your message effectively, chances are your words will go unheard during the meeting. For example, if you think your HOA needs the help of scottsdale hoa management companies, you need to follow a few communication tips to make the most of these meetings.
Tips to get heard at board meetings
- Be professional.
Remember that even though HOA meetings are held between people who see each other regularly, it is still not a friendly gathering. While it is important to be nice to others, remember to be professional. HOA meetings are business meetings, and you must maintain a certain decorum.
- Let them know you are there.
You may think you can raise your issues right between these meetings, but it is usually not as simple. Board members set certain agendas before their meetings, and if you fail to inform them of your issues beforehand, you may not get time to raise your issue before the time is up. The best way to address your problem is by contacting the board prior to the meeting.
- Be productive.
Everyone brings their complaints to board meetings, and you doing the same won’t make you look any different than others. To make sure your words are taken seriously, offer ideas along with your complaints. You may even provide ideas for other people’s issues.
- Be respectful.
Nobody likes someone who interrupts people when they speak and does not let them finish their sentence. Remember that everyone comes to these meetings with the hope of raising their issues, and they should get chances to speak as well. When someone else is talking, listen to them with full attention and only speak when they are done.
- Keep it short.
Nobody has the entire day to spend at meetings, so the board tries to keep it as short as possible. When you speak, you may only get a maximum of 5 minutes on the floor. Instead of asking for more time, respect the rules and keep your message short and to the point. Moreover, they will be more likely to address your concerns if you keep them sharp and crisp.
The HOA board members only set meetings to hear the opinion of homeowners, and we strongly encourage you to attend them. The key is to present yourself correctly. To learn more about presenting yourself in board meetings or help with community management, hire HOA management services.
